How Room Parents Can Use Class Funds

Room Parents, please follow these procedures for reimbursement or check request for items purchased using collected classroom activity fees. Any questions should be directed to Jamie Faulkner.

• For reimbursement of items purchased – Please staple receipts to a Reimbursement Request Form (paper copies in the green folder in the Treasurer’s mailbox at school and also available in the Forms section of K12 Ambit).  The form should be completely filled out on the left side and placed back in the green folder.  Unless requested otherwise, you will be issued a check (we use online Bill Pay) to be mailed to your home address (pls. include mailing address on the req. form if this is your first request).  It usually takes the bank 5 to 7 days to process the online checks.  The green folder will be checked at least once a week.
  
• For a check request– If you need to purchase a big ticket item(s) for a school function (i.e. pizza or food for an event) and you need the school to pay this directly, please contact Brian Sims via email to make a check request.  In the email include the amount and any supporting documentation you have.  Once the item is purchased, attach the receipts to a requisition form, fill it out and place in the green folder (as above).
  
  

Click to download the Reimbursement Request Form